Time Off Calculator
A time off calculator helps you track exactly how much paid time off you have earned and how much you will accrue in the coming months. Enter your accrual rate, choose your pay period, and the tool shows your current balance, hours earned per period, and projected totals for the year. Every result updates live as you adjust the numbers.
People use this tool in many situations. Hourly employees use it to verify that their paychecks include the correct PTO accrual. Salaried employees use it to plan vacation time around company accrual schedules. HR professionals use it to check that their PTO policies match state requirements. Freelancers use it to budget unpaid time off into their rates. Job seekers use it to compare PTO offers between two companies. Anyone who earns paid time off can use it to know exactly where they stand.
The tool works with the most common accrual methods. Biweekly accrual for employees paid every two weeks. Semi-monthly for employees paid twice a month. Monthly for once a month payroll. Annual for lump sum PTO grants. You can also enter a custom period if your employer uses a different schedule. The tool supports both hourly and daily accrual rates, so it works for any PTO policy.
The calculator also projects your year end balance, shows how many days your balance equals, and includes a monthly breakdown so you can see exactly when new hours hit your account. Every result comes with a copy button. The tool runs in your browser, needs no signup, and works on desktop and mobile.
Enter your details and instantly see your time off balance.
Frequently Asked Questions About Time Off Calculator
Is this time off calculator free to use?
Yes. The tool is completely free with no signup, no limits, and no hidden charges.
How does the time off calculator work?
Enter your current PTO balance, your accrual rate, your pay period, and your annual PTO allowance. The tool shows how many hours you accrue per period, your projected year end balance, and how many days that equals.
How is PTO accrual calculated?
PTO accrual is usually calculated by dividing your annual PTO allowance by the number of pay periods in a year. For example, 15 days of PTO equals 120 hours. If you are paid biweekly with 26 pay periods, you accrue 120 divided by 26, which is about 4.62 hours per paycheck.
How many hours is a day of PTO?
A standard work day is 8 hours. So 15 days of PTO equals 120 hours. If you work 10 hour days or part time, adjust your hours per day accordingly.
Can I use this for sick leave and vacation separately?
Yes. Run the calculator twice, once for vacation and once for sick leave, using the accrual rate for each type.
How many days of PTO is normal in the US?
Most US employers offer 10 to 15 days of PTO per year for new employees, increasing to 15 to 25 days after 5 to 10 years of service. Some companies use unlimited PTO, which cannot be tracked by accrual.
Does the calculator track PTO I have already used?
No. Enter your current remaining balance in the starting balance field to see the projection from today forward.
Can I use this for time off accrual laws in my state?
Yes. Some US states like California and Colorado require employers to provide paid sick leave. Enter your state mandated accrual rate to check your entitlement.